
These three terms appear constantly in apostille-related materials. They are not interchangeable.
| Term | What it means | When it applies in 2026 | Who does it |
| Authentication | Verifying that a signature, seal, or stamp on a document is genuine | The base step in both processes applies whether the destination is Hague or non-Hague | Canadian competent authority |
| Apostille | The certificate issued after authentication for Hague member destinations | Document is going to a country that has joined the Convention | Canadian competent authority |
| Legalization / Attestation | A stamp from the destination country's embassy or consulate confirming the Canadian authentication | Document is going to a country that has NOT joined the Convention | The destination country's embassy or consulate in Canada |
Authentication is the process. Apostille and certificate of authentication are the two possible outputs. Ontario's ODS issues an apostille when the destination is a Hague member, and a "certificate of authentication" when the destination is non-Hague. The same office, the same verification step - two different certificates depending on where the document is going.
This creates confusion when someone asks for "a Canadian authentication" without specifying the destination. For EU countries, the answer is an apostille. For the UAE, the answer is an authentication plus embassy attestation. Confirming the destination's Hague membership before submitting anything prevents this mistake.